Questions & answers
Frequently asked questions
What Weaf HR does, and how to do it. Every step-by-step answer below is taken from the user manual, so what you read here is what the software does.
- Creating Your Company Account
- Users, Roles and Access
- Company Structure
- Employees
- Leave Management
- Attendance and Time
- Payroll
- Recruitment and Onboarding
- Performance
- Training
- Asset Management
- Contracts
- Documents
- Meetings and Calendar
- The Employee Record Over Time
- Administration
About Weaf HR
What is Weaf HR?
Weaf HR is an all-in-one HR and payroll platform. It covers employees, payroll, leave, attendance, recruitment, performance, training, assets, contracts and documents in a single system, so the same employee record drives every process instead of being re-keyed into separate tools.
Can Weaf HR run payroll automatically?
Yes. You define salary components once, give each employee a salary structure built from those components, then create a payroll run for the period. The run gathers everyone it covers, calculates gross and net pay, and produces the payslips.
Does Weaf HR handle leave and attendance tracking?
Yes. Leave types and policies set the rules, employees apply against their balances, and an approval updates those balances automatically. Attendance can be entered by hand, derived from shifts, or imported from a biometric device.
Is my employee data secure?
Each company's data is isolated from every other company on the platform, access is controlled by roles you define yourself, and the database is backed up nightly to off-site storage.
Can I manage recruitment and onboarding in Weaf HR?
Yes. Job postings publish to your own careers page, applications arrive as candidates, and interviews, assessments, offers and onboarding checklists carry a candidate through to their first day as an employee.
Does Weaf HR support performance reviews?
Yes. You set indicators and goal types, assign goals to employees, and run review cycles that produce a rated review against those indicators.
Does Weaf HR have an API?
Yes. You can issue API tokens and register webhooks from inside the application, and the full API reference is published with a live demo account you can try requests against.
How many employees can Weaf HR handle?
The limit comes from your plan rather than the software. Plans set a maximum number of employees, users and storage, and you can move to a larger plan at any time without losing data.
What plans are available and can I upgrade later?
There are plans for different team sizes. You can start on the free plan and upgrade whenever your organisation grows; your data carries across unchanged.
Can employees sign in to Weaf HR themselves?
Yes. An employee record can be given a user account, and roles decide what they see — typically their own payslips, leave balances and documents, without access to anyone else's.
Creating Your Company Account
How do I sign up in Weaf HR?
Registration is reached from Get Started in the header of the welcome page, or directly at /register.
- Open the welcome page and choose Get Started.
- Complete the form: Full name, Email address, Password, Confirm password, I agree to the Terms and Conditions.
- Submit the form. The company workspace is created and you are signed in as its first user.
Users, Roles and Access
How do I add a user in Weaf HR?
The people who can sign in. A user is a login; an employee is an HR record. They are related but separate — a cleaner with no computer access is an employee without a user, and an external auditor might be a user without being an employee.
- Choose Add User at the top right. The form opens in a panel.
- Complete the required fields: Name, Email, Password, Confirm Password.
- Make the selections the form asks for: Role.
- Choose Save. The new record appears in the list.
How do I add a role in Weaf HR?
What a user is allowed to do. Permissions are attached to roles, not to people, so granting access means giving someone a role rather than ticking boxes for each individual.
- Choose Add New Role. The form opens in a panel.
- Name the role after the job it describes — HR Officer, Payroll Clerk — rather than after the person who will hold it.
- Work down the permission list and tick what the role may do. Permissions are grouped by module, and there is one for each action the system can perform.
- Choose Save. The role can now be given to any number of users.
Company Structure
How do I add a branch in Weaf HR?
The physical or legal locations your company operates from. Branches come first because departments, employees, holidays and attendance rules all hang off them.
- Choose Add Branch at the top right. The form opens in a panel.
- Complete the required fields: Branch Name.
- Fill in anything else that applies: Address, City, State/Province, Country, ZIP/Postal Code, Phone, Email.
- Choose Save. The new record appears in the list.
How do I add a department in Weaf HR?
Divisions within a branch — Finance, Human Resources, Information Technology. Each department belongs to a branch, which is why branches are set up first.
- Choose Add Department at the top right. The form opens in a panel.
- Complete the required fields: Department Name.
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Branch.
- Choose Save. The new record appears in the list.
How do I add a designation in Weaf HR?
Job titles within a department: HR Manager, IT Manager, Recruiter. A designation is the title an employee holds, distinct from the department they sit in.
- Choose Add Designation at the top right. The form opens in a panel.
- Complete the required fields: Designation Name.
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Department.
- Choose Save. The new record appears in the list.
How do I add a document type in Weaf HR?
The kinds of document an employee is expected to provide — contract, national ID, qualification. Marking a type as required makes its absence visible on the employee record.
- Choose Add Document Type at the top right. The form opens in a panel.
- Complete the required fields: Document Type Name.
- Fill in anything else that applies: Description, Required.
- Choose Save. The new record appears in the list.
Employees
How do I add an employee in Weaf HR?
The heart of the system: one record per person employed, holding their personal details, job placement, documents and salary. Almost every other module refers back to an employee record, so this is usually where a new implementation spends most of its setup time.
- Make sure the branch, department and designation this person will belong to already exist. The form offers them as choices; it does not create them.
- Choose Add Employee. The form opens on its own page.
- Complete the identity section: full name, employee code, email, password, phone, date of birth and date of joining.
- Complete the address and emergency contact sections.
- Complete the bank section — bank name, account holder, account number, BIC/SWIFT and branch — which payroll needs before this person can be paid.
- Enter the base salary, then select the branch, department, designation and, if you use them, the shift and attendance policy.
- Save. The employee appears in the list and can now be referenced everywhere else in the system.
Leave Management
How do I add a leave type in Weaf HR?
The kinds of leave your company grants — annual, sick, maternity — and the maximum days a year each allows.
- Choose Add Leave Type at the top right. The form opens in a panel.
- Complete the required fields: Leave Type Name, Maximum Days Per Year, Color.
- Fill in anything else that applies: Description, Is Paid.
- Choose Save. The new record appears in the list.
How do I add a leave policy in Weaf HR?
The rules applied to a leave type: how entitlement accrues, whether unused days carry forward, and whether applications need approval. A leave type without an active policy cannot be applied for.
- Choose Add Leave Policy at the top right. The form opens in a panel.
- Complete the required fields: Policy Name, Accrual Rate (Days), Carry Forward Limit (Days), Min Days Per Application, Max Days Per Application.
- Fill in anything else that applies: Description, Carried Days Expire, Expire After (Months Into New Year), Requires Approval.
- Make the selections the form asks for: Leave Type, Accrual Type.
- Choose Save. The new record appears in the list.
How do I add a leave application in Weaf HR?
Requests to take leave, with their dates, the number of days and their approval status. This is the page most staff interact with.
- Choose Add Leave Application at the top right. The form opens in a panel.
- Complete the required fields: Start Date, End Date, Reason.
- Fill in anything else that applies: Select attachment file....
- Make the selections the form asks for: Employee, Leave Type.
- Choose Save. The new record appears in the list.
How do I add a leave balance in Weaf HR?
What each employee has been allocated, used and has left, by leave type and year.
- Choose Add Leave Balance at the top right. The form opens in a panel.
- Complete the required fields: Year, Allocated Days.
- Fill in anything else that applies: Carried Forward Days, Manual Adjustment, Adjustment Reason.
- Make the selections the form asks for: Employee, Leave Type.
- Choose Save. The new record appears in the list.
Attendance and Time
How do I add a shift in Weaf HR?
Working patterns: start and end times, break length, the resulting working hours, and the grace period before a late arrival counts as late.
- Choose Add Shift at the top right. The form opens in a panel.
- Complete the required fields: Shift Name, Start Time, End Time, Break Duration (minutes), Grace Period (minutes).
- Fill in anything else that applies: Description, Break Start Time, Break End Time, Night Shift.
- Choose Save. The new record appears in the list.
How do I add an attendance policy in Weaf HR?
How lateness, early departure and overtime are treated. Set once, applied to everyone the policy covers.
- Choose Add Attendance Policy at the top right. The form opens in a panel.
- Complete the required fields: Policy Name, Late Arrival Grace (minutes), Early Departure Grace (minutes), Overtime Rate Per Hour.
- Fill in anything else that applies: Description.
- Choose Save. The new record appears in the list.
How do I add an attendance record in Weaf HR?
Daily attendance per employee: the shift they were on, when they clocked in and out and the hours that produced.
- Choose Add Record at the top right. The form opens in a panel.
- Complete the required fields: Date.
- Fill in anything else that applies: Clock In Time, Clock Out Time, Break Hours, Holiday, Notes.
- Make the selections the form asks for: Employee, Status.
- Choose Save. The new record appears in the list.
How do I add an attendance regularization in Weaf HR?
Corrections to attendance. When a clock-in is missing or wrong, the employee requests a change, the original and requested times are shown side by side, and a manager decides — so records are corrected with an audit trail rather than quietly edited.
- Choose Add Request at the top right. The form opens in a panel.
- Complete the required fields: Reason.
- Fill in anything else that applies: Employee, Attendance Record, Requested Clock In, Requested Clock Out.
- Choose Save. The new record appears in the list.
How do I add a time entry in Weaf HR?
Hours booked against projects, as distinct from attendance. Attendance answers “were they at work?”; time entries answer “what were they working on?”
- Choose Add Time Entry at the top right. The form opens in a panel.
- Complete the required fields: Date, Hours, Description.
- Fill in anything else that applies: Project.
- Make the selections the form asks for: Employee.
- Choose Save. The new record appears in the list.
Payroll
How do I add a salary component in Weaf HR?
The building blocks of pay: basic pay, allowances, deductions and contributions. Each is either an earning or a deduction and is calculated as a fixed amount or a percentage.
- Choose Add Component at the top right. The form opens in a panel.
- Complete the required fields: Component Name.
- Fill in anything else that applies: Description, Fixed Amount, Percentage of Basic.
- Make the selections the form asks for: Type, Calculation Type.
- Choose Save. The new record appears in the list.
How do I add a payroll run in Weaf HR?
A payroll for a period. The run gathers the employees to be paid, calculates gross and net pay from their salary structures, and produces the payslips.
- Confirm that every employee to be paid has a salary structure on Employee Salaries. An employee without one is skipped.
- Choose Add Payroll Run.
- Give the run a title, set the frequency, and set the pay period and pay date.
- Save. The run is created and gathers the employees it covers.
- Review the gross and net totals shown on the list before doing anything further with the run.
Recruitment and Onboarding
How do I add a job category in Weaf HR?
A reference list. Entries created here become the options offered when you create a job posting. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Job Category at the top right. The form opens in a panel.
- Complete the required fields: Name.
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Status.
- Choose Save. The new record appears in the list.
How do I add a job type in Weaf HR?
A reference list. Entries created here become the options offered when you create a job posting. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Job Type at the top right. The form opens in a panel.
- Complete the required fields: Name.
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Status.
- Choose Save. The new record appears in the list.
How do I add a job location in Weaf HR?
Where a job is based. Locations are reusable across postings and carry an address and a type, such as on-site or remote.
- Choose Add Job Location at the top right. The form opens in a panel.
- Complete the required fields: Name.
- Fill in anything else that applies: Remote Work, Address, City, State, Country, Postal Code.
- Make the selections the form asks for: Status.
- Choose Save. The new record appears in the list.
How do I add a custom question in Weaf HR?
Extra questions added to the application form, for information a CV does not reliably provide.
- Choose Add Custom Question at the top right. The form opens in a panel.
- Complete the required fields: Question.
- Choose Save. The new record appears in the list.
How do I add a job posting in Weaf HR?
The vacancies themselves. A posting carries a code, a title, a type, a location and a salary range, and collects the applications made against it. Published postings appear on the public careers page.
- Choose Add Job Posting at the top right. The form opens on its own page.
- Complete the required fields: Job Title, Start Date, Application Deadline, Application URL, Number of Positions, Min Experience (Years), Max Experience (Years), Min Salary, Max Salary.
- Fill in anything else that applies: Type Required Skills and press Enter, Featured Job, Gender, Date Of Birth, Cover Letter, Terms And Conditions.
- Make the selections the form asks for: Job Type, Location, Branch, Department.
- Choose Save. The new record appears in the list.
How do I add a candidate source in Weaf HR?
A reference list. Entries created here become the options offered when you create a candidate, to record where they came from. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Candidate Source at the top right. The form opens in a panel.
- Complete the required fields: Name.
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Status.
- Choose Save. The new record appears in the list.
How do I add an interview type in Weaf HR?
A reference list. Entries created here become the options offered when you create an interview. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Interview Type at the top right. The form opens in a panel.
- Complete the required fields: Name.
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Status.
- Choose Save. The new record appears in the list.
How do I add an interview round in Weaf HR?
The stages a candidate passes through for a given job, in sequence — screening, technical, final. Defined per job so different roles can be hired differently.
- Choose Add Interview Round at the top right. The form opens in a panel.
- Complete the required fields: Name, Sequence Number.
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Job, Status.
- Choose Save. The new record appears in the list.
How do I add interview feedback in Weaf HR?
What each interviewer thought, with an overall rating and a recommendation. Separating feedback from the interview itself allows several interviewers to report on the same conversation.
- Choose Add Feedback at the top right. The form opens in a panel.
- Fill in anything else that applies: Select Interviewer, Technical Rating (1-5), Communication Rating (1-5), Cultural Fit Rating (1-5), Overall Rating (1-5), Strengths, Weaknesses, Comments.
- Make the selections the form asks for: Interview, Recommendation.
- Choose Save. The new record appears in the list.
How do I add a candidate assessment in Weaf HR?
Tests or exercises set for a candidate, with the score achieved and who conducted it.
- Choose Add Assessment at the top right. The form opens in a panel.
- Complete the required fields: Assessment Name, Assessment Date.
- Fill in anything else that applies: Score, Max Score, Comments.
- Make the selections the form asks for: Candidate, Status, Employee.
- Choose Save. The new record appears in the list.
How do I add an offer template in Weaf HR?
Reusable offer letter wording with placeholders that are filled in for each candidate, so every offer is consistent.
- Choose Add Template at the top right. The form opens in a panel.
- Complete the required fields: Template Name, Template Content.
- Fill in anything else that applies: Variables.
- Make the selections the form asks for: Status.
- Choose Save. The new record appears in the list.
How do I create an offer in Weaf HR?
Offers made: the salary, the proposed start date, when the offer expires and whether it has been accepted.
- Choose Create Offer at the top right. The form opens in a panel.
- Complete the required fields: Salary, Start Date, Expiration Date.
- Fill in anything else that applies: Candidate, Position, Department, Benefits.
- Choose Save. The new record appears in the list.
How do I add an onboarding checklist in Weaf HR?
A named list of everything a new joiner must complete. Built once, then applied to each new starter.
- Choose Add Checklist at the top right. The form opens in a panel.
- Complete the required fields: Checklist Name.
- Fill in anything else that applies: Description, Set as Default.
- Make the selections the form asks for: Status.
- Choose Save. The new record appears in the list.
How do I add a checklist item in Weaf HR?
The individual tasks that make up the checklists, each belonging to a checklist and a category.
- Choose Add Item at the top right. The form opens in a panel.
- Complete the required fields: Task Name.
- Fill in anything else that applies: Description, Required Task.
- Make the selections the form asks for: Checklist, Category, Status.
- Choose Save. The new record appears in the list.
Performance
How do I add an indicator category in Weaf HR?
A reference list. Entries created here become the options offered when you create a performance indicator. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Category at the top right. The form opens in a panel.
- Complete the required fields: Category Name.
- Fill in anything else that applies: Description.
- Choose Save. The new record appears in the list.
How do I add an indicator in Weaf HR?
The things you measure. Each indicator belongs to a category and carries a measurement unit and a target value, which is what makes a review scoreable rather than a matter of opinion.
- Choose Add Indicator at the top right. The form opens in a panel.
- Complete the required fields: Indicator Name.
- Fill in anything else that applies: Description, Measurement Unit, Target Value.
- Make the selections the form asks for: Category.
- Choose Save. The new record appears in the list.
How do I add a goal type in Weaf HR?
A reference list. Entries created here become the options offered when you create an employee goal. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Goal Type at the top right. The form opens in a panel.
- Complete the required fields: Goal Type Name.
- Fill in anything else that applies: Description.
- Choose Save. The new record appears in the list.
How do I add an employee goal in Weaf HR?
Goals set for a named employee, each with a type, a period and a progress figure that is updated as the goal advances.
- Choose Add Goal at the top right. The form opens in a panel.
- Complete the required fields: Goal Title, Start Date, End Date.
- Fill in anything else that applies: Description, Target, Progress (%).
- Make the selections the form asks for: Employee, Goal Type.
- Choose Save. The new record appears in the list.
How do I add a review cycle in Weaf HR?
The rhythm of appraisal — quarterly, half-yearly, annual. A cycle is created once and reused for every review that belongs to it.
- Choose Add Review Cycle at the top right. The form opens in a panel.
- Complete the required fields: Review Cycle Name.
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Frequency.
- Choose Save. The new record appears in the list.
Training
How do I add a training type in Weaf HR?
A reference list. Entries created here become the options offered when you create a training programme. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Training Type at the top right. The form opens in a panel.
- Complete the required fields: Name.
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Branch.
- Choose Save. The new record appears in the list.
How do I add a training program in Weaf HR?
A course that can be delivered more than once, with its duration, cost and capacity.
- Choose Add Training Program at the top right. The form opens in a panel.
- Complete the required fields: Name.
- Fill in anything else that applies: Description, Duration (hours), Cost, Capacity, Select materials file..., Prerequisites, Mandatory Training, Allow Self-Enrollment.
- Make the selections the form asks for: Training Type, Status.
- Choose Save. The new record appears in the list.
How do I add a training session in Weaf HR?
A specific delivery of a programme: when, where, by whom, and who attended.
- Choose Add Session at the top right. The form opens in a panel.
- Complete the required fields: Start Date, End Date.
- Fill in anything else that applies: Session Name, Location, Meeting Link, Notes, Select Trainers, Recurring Session, Number of Occurrences.
- Make the selections the form asks for: Training Program, Location Type, Status, Recurrence Pattern.
- Choose Save. The new record appears in the list.
Asset Management
How do I add an asset type in Weaf HR?
A reference list. Entries created here become the options offered when you create an asset. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Asset Type at the top right. The form opens in a panel.
- Complete the required fields: Name.
- Fill in anything else that applies: Description.
- Choose Save. The new record appears in the list.
How do I add an asset in Weaf HR?
Company property and who currently holds it. Each asset has a code, a status, a purchase date and cost, and may be assigned to an employee.
- Choose Add Asset at the top right. The form opens in a panel.
- Complete the required fields: Name.
- Fill in anything else that applies: Serial Number, Asset Code, Purchase Date, Purchase Cost, Description, Location, Supplier, Warranty Information.
- Make the selections the form asks for: Asset Type, Status, Condition, Depreciation Method.
- Choose Save. The new record appears in the list.
Contracts
How do I add a contract type in Weaf HR?
The shapes of employment you offer — permanent, fixed term, probationary — each with its duration, probation, notice period and whether it can be renewed.
- Choose Add Contract Type at the top right. The form opens in a panel.
- Complete the required fields: Contract Type Name, Probation Period (months), Notice Period (days).
- Fill in anything else that applies: Description, Default Duration (months), Is Renewable.
- Make the selections the form asks for: Status.
- Choose Save. The new record appears in the list.
How do I add an employee contract in Weaf HR?
The actual agreements: which employee, for what period, on what compensation, and whether it has been approved.
- Choose Add Contract at the top right. The form opens in a panel.
- Complete the required fields: Start Date, Basic Salary.
- Fill in anything else that applies: End Date, Terms & Conditions.
- Make the selections the form asks for: Employee, Contract Type.
- Choose Save. The new record appears in the list.
How do I add a contract template in Weaf HR?
Standard contract wording with variables and clauses, so issuing a contract does not mean drafting one.
- Choose Add Template at the top right. The form opens in a panel.
- Complete the required fields: Template Name, Template Content.
- Fill in anything else that applies: Description, Variables, Clauses, Set as Default for Type.
- Make the selections the form asks for: Contract Type, Status.
- Choose Save. The new record appears in the list.
Documents
How do I add a document category in Weaf HR?
A reference list. Entries created here become the options offered when you create an HR document. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Category at the top right. The form opens in a panel.
- Complete the required fields: Category Name, Color.
- Fill in anything else that applies: Description, Mandatory Category.
- Make the selections the form asks for: Icon, Status.
- Choose Save. The new record appears in the list.
How do I add a document template in Weaf HR?
Reusable document wording with placeholders, used to generate letters and forms.
- Choose Add Template at the top right. The form opens in a panel.
- Complete the required fields: Template Name, Template Content.
- Fill in anything else that applies: Description, Placeholders, Default Values, Set as Default for Category.
- Make the selections the form asks for: Category, File Format, Status.
- Choose Save. The new record appears in the list.
Meetings and Calendar
How do I add a meeting type in Weaf HR?
A reference list. Entries created here become the options offered when you create a meeting. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Meeting Type at the top right. The form opens in a panel.
- Complete the required fields: Name, Color, Default Duration (minutes).
- Fill in anything else that applies: Description.
- Make the selections the form asks for: Status.
- Choose Save. The new record appears in the list.
How do I add a meeting room in Weaf HR?
Bookable spaces, with their location, capacity and equipment.
- Choose Add Meeting Room at the top right. The form opens in a panel.
- Complete the required fields: Room Name, Capacity.
- Fill in anything else that applies: Description, Location, Equipment, Booking URL.
- Make the selections the form asks for: Type, Status.
- Choose Save. The new record appears in the list.
How do I add a meeting attendee in Weaf HR?
Who was invited to each meeting, what they replied and whether they actually attended.
- Choose Add Attendee at the top right. The form opens in a panel.
- Fill in anything else that applies: Decline Reason.
- Make the selections the form asks for: Meeting, Employee, Attendance Type, RSVP Status, Attendance Status.
- Choose Save. The new record appears in the list.
How do I add meeting minutes in Weaf HR?
What was recorded against a meeting, by whom and when.
- Choose Add Minute at the top right. The form opens in a panel.
- Complete the required fields: Topic, Content.
- Fill in anything else that applies: Recorded Date, Recorded Time.
- Make the selections the form asks for: Meeting, Type, Recorded By.
- Choose Save. The new record appears in the list.
How do I add an action item in Weaf HR?
Tasks arising from meetings, each with an owner, a due date, a priority and a progress figure — the part of a meeting that outlives it.
- Choose Add Action Item at the top right. The form opens in a panel.
- Complete the required fields: Action Item Title, Due Date.
- Fill in anything else that applies: Description, Progress (%), Notes.
- Make the selections the form asks for: Meeting, Assign To, Priority.
- Choose Save. The new record appears in the list.
The Employee Record Over Time
How do I add an award type in Weaf HR?
A reference list. Entries created here become the options offered when you create an award. Setting these up once, before the records that use them, saves correcting the same choice repeatedly later.
- Choose Add Award Type at the top right. The form opens in a panel.
- Complete the required fields: Award Type Name.
- Fill in anything else that applies: Description.
- Choose Save. The new record appears in the list.
How do I add an award in Weaf HR?
Recognition given to an employee — the award, the date, any gift and its value. Supporting files can be attached.
- Choose Add Award at the top right. The form opens in a panel.
- Complete the required fields: Award Date.
- Fill in anything else that applies: Gift, Monetary Value, Description, Select certificate file..., Select photo file....
- Make the selections the form asks for: Employee, Award Type.
- Choose Save. The new record appears in the list.
How do I add a promotion in Weaf HR?
A record of an employee moving from one designation to another, with the date it was decided and the date it takes effect.
- Choose Add Promotion at the top right. The form opens in a panel.
- Complete the required fields: Previous Designation, Promotion Date, Effective Date.
- Fill in anything else that applies: Salary Adjustment, Reason for Promotion, Select document file....
- Make the selections the form asks for: Employee, New Designation.
- Choose Save. The new record appears in the list.
How do I add a transfer in Weaf HR?
Movements between branches or departments, showing where the employee came from, where they went, and when it takes effect.
- Choose Add Transfer at the top right. The form opens in a panel.
- Complete the required fields: Transfer Date, Effective Date.
- Fill in anything else that applies: To Branch, To Department, To Designation, Reason, Select document file....
- Make the selections the form asks for: Employee.
- Choose Save. The new record appears in the list.
How do I add a trip in Weaf HR?
Business travel: who travelled, why, where, and between which dates.
- Choose Add Trip at the top right. The form opens in a panel.
- Complete the required fields: Purpose, Destination, Start Date, End Date.
- Fill in anything else that applies: Description, Expected Outcomes, Select document file..., Advance Amount.
- Make the selections the form asks for: Employee.
- Choose Save. The new record appears in the list.
How do I add a warning in Weaf HR?
Formal disciplinary warnings, with a type, a severity and a status, so a documented history exists before any termination decision.
- Choose Add Warning at the top right. The form opens in a panel.
- Complete the required fields: Subject, Warning Date.
- Fill in anything else that applies: Description, Select document file..., Expiry Date, Has Improvement Plan, Improvement Plan Goals, Improvement Plan Start Date, Improvement Plan End Date.
- Make the selections the form asks for: Employee, Warning By, Warning Type, Severity.
- Choose Save. The new record appears in the list.
How do I add a complaint in Weaf HR?
Grievances raised by one person about another, with the type, subject and current status. The complainant and the person complained about are both recorded.
- Choose Add Complaint at the top right. The form opens in a panel.
- Complete the required fields: Subject, Complaint Date.
- Fill in anything else that applies: Against, Description, Select document file..., Submit Anonymously.
- Make the selections the form asks for: Complainant, Complaint Type.
- Choose Save. The new record appears in the list.
How do I add a resignation in Weaf HR?
Employee-initiated departures: when notice was given, the last working day, the notice period served and the stated reason.
- Choose Add Resignation at the top right. The form opens in a panel.
- Complete the required fields: Resignation Date, Last Working Day.
- Fill in anything else that applies: Notice Period, Reason, Description, Select document file....
- Make the selections the form asks for: Employee.
- Choose Save. The new record appears in the list.
How do I add a termination in Weaf HR?
Company-initiated departures, recorded with their type, dates and reason. Kept separate from resignations because the two need different handling and reporting.
- Choose Add Termination at the top right. The form opens in a panel.
- Complete the required fields: Notice Date, Termination Date.
- Fill in anything else that applies: Notice Period, Reason, Description, Select document file....
- Make the selections the form asks for: Employee, Termination Type.
- Choose Save. The new record appears in the list.
How do I add a holiday in Weaf HR?
Company holidays. Because a holiday can be declared for particular branches, the same calendar serves a company operating in more than one place.
- Choose Add Holiday at the top right. The form opens in a panel.
- Complete the required fields: Holiday Name, Start Date.
- Fill in anything else that applies: End Date, Description, Paid Holiday, Half Day, Select Applicable Branches.
- Make the selections the form asks for: Category.
- Choose Save. The new record appears in the list.
How do I add an announcement in Weaf HR?
Notices published to a chosen audience for a date range, with optional attachments.
- Choose Add Announcement at the top right. The form opens in a panel.
- Complete the required fields: Title, Start Date.
- Fill in anything else that applies: Short Description, End Date, Select attachment file..., Featured Announcement, High Priority, Company-wide Announcement, Target Branches, Target Departments.
- Make the selections the form asks for: Category.
- Choose Save. The new record appears in the list.
Administration
How do I use the Settings page in Weaf HR?
Company-wide configuration: company details, branding, localisation, email, and the security options that apply to everyone who signs in.
- Choose Add IP Address at the top right. The form opens in a panel.
- Complete the required fields: IP Address.
- Choose Save. The new record appears in the list.
Still stuck?
The help centre has 116 topics and 173 screenshots covering every screen in the system.