Weaf HR

Attendance and Time

Attendance answers whether someone was at work.

Attendance answers whether someone was at work. Shifts say what their day should look like, policies say how lateness and overtime are treated, records hold what actually happened, and regularisations are how a wrong record gets corrected.

Time tracking is a separate question — not whether someone was present, but what they spent the day on.

Pages in this chapter
  • Shifts
  • Attendance Policies
  • Attendance Records
  • Attendance Regularizations
  • Biometric Attendance
  • Time Entries
On this page

Shifts

Working patterns: start and end times, break length, the resulting working hours, and the grace period before a late arrival counts as late.

The Shifts page
The Shifts page
  • 1 page title
  • 2 primary action
  • 3 records table
Columns
  • #
  • Shift Name
  • Start Time
  • End Time
  • Break (mins)
  • Working Hours
  • Grace (mins)
  • Type
  • Status
  • Actions
Actions on this page
  • Add Shift
  1. Choose Add Shift at the top right. The form opens in a panel.
  2. Complete the required fields: Shift Name, Start Time, End Time, Break Duration (minutes), Grace Period (minutes).
  3. Fill in anything else that applies: Description, Break Start Time, Break End Time, Night Shift.
  4. Choose Save. The new record appears in the list.
The Add Shift form
The Add Shift form

Attendance Policies

How lateness, early departure and overtime are treated. Set once, applied to everyone the policy covers.

The Attendance Policies page
The Attendance Policies page
  • 1 page title
  • 2 primary action
  • 3 records table
Columns
  • #
  • Policy Name
  • Late Grace (mins)
  • Early Grace (mins)
  • Overtime Rate
  • Status
  • Actions
Actions on this page
  • Add Attendance Policy
  1. Choose Add Attendance Policy at the top right. The form opens in a panel.
  2. Complete the required fields: Policy Name, Late Arrival Grace (minutes), Early Departure Grace (minutes), Overtime Rate Per Hour.
  3. Fill in anything else that applies: Description.
  4. Choose Save. The new record appears in the list.
The Add Attendance Policy form
The Add Attendance Policy form

Attendance Records

Daily attendance per employee: the shift they were on, when they clocked in and out and the hours that produced.

The Attendance Records page
The Attendance Records page
  • 1 page title
  • 2 primary action
  • 3 records table
Columns
  • #
  • Employee
  • Date
  • Shift
  • Clock In
  • Clock Out
  • Total Hours
  • Overtime
  • Status
  • Actions
Actions on this page
  • Add Record
  • ...
  1. Choose Add Record at the top right. The form opens in a panel.
  2. Complete the required fields: Date.
  3. Fill in anything else that applies: Clock In Time, Clock Out Time, Break Hours, Holiday, Notes.
  4. Make the selections the form asks for: Employee, Status.
  5. Choose Save. The new record appears in the list.
The Add Record form
The Add Record form

Attendance Regularizations

Corrections to attendance. When a clock-in is missing or wrong, the employee requests a change, the original and requested times are shown side by side, and a manager decides — so records are corrected with an audit trail rather than quietly edited.

The Attendance Regularizations page
The Attendance Regularizations page
  • 1 page title
  • 2 primary action
  • 3 records table
Columns
  • #
  • Employee
  • Date
  • Original Times
  • Requested Times
  • Reason
  • Status
  • Requested On
  • Actions
Actions on this page
  • Add Request
  1. Choose Add Request at the top right. The form opens in a panel.
  2. Complete the required fields: Reason.
  3. Fill in anything else that applies: Employee, Attendance Record, Requested Clock In, Requested Clock Out.
  4. Choose Save. The new record appears in the list.
The Add Request form
The Add Request form
Note: Correcting attendance through a regularisation keeps the original reading alongside the correction. Editing the record directly would lose that.

Biometric Attendance

Attendance collected from fingerprint or face devices, and the configuration that connects those devices to the system.

The Biometric Attendance page
The Biometric Attendance page

1 page title

Time Entries

Hours booked against projects, as distinct from attendance. Attendance answers “were they at work?”; time entries answer “what were they working on?”

The Time Entries page
The Time Entries page
  • 1 page title
  • 2 primary action
  • 3 records table
Columns
  • #
  • Employee
  • Date
  • Hours
  • Project
  • Description
  • Status
  • Submitted On
  • Actions
Actions on this page
  • Add Time Entry
  • ...
  1. Choose Add Time Entry at the top right. The form opens in a panel.
  2. Complete the required fields: Date, Hours, Description.
  3. Fill in anything else that applies: Project.
  4. Make the selections the form asks for: Employee.
  5. Choose Save. The new record appears in the list.
The Add Time Entry form
The Add Time Entry form

Common questions about attendance and time

How do I add a shift in Weaf HR?

Working patterns: start and end times, break length, the resulting working hours, and the grace period before a late arrival counts as late.

  1. Choose Add Shift at the top right. The form opens in a panel.
  2. Complete the required fields: Shift Name, Start Time, End Time, Break Duration (minutes), Grace Period (minutes).
  3. Fill in anything else that applies: Description, Break Start Time, Break End Time, Night Shift.
  4. Choose Save. The new record appears in the list.
How do I add an attendance policy in Weaf HR?

How lateness, early departure and overtime are treated. Set once, applied to everyone the policy covers.

  1. Choose Add Attendance Policy at the top right. The form opens in a panel.
  2. Complete the required fields: Policy Name, Late Arrival Grace (minutes), Early Departure Grace (minutes), Overtime Rate Per Hour.
  3. Fill in anything else that applies: Description.
  4. Choose Save. The new record appears in the list.
How do I add an attendance record in Weaf HR?

Daily attendance per employee: the shift they were on, when they clocked in and out and the hours that produced.

  1. Choose Add Record at the top right. The form opens in a panel.
  2. Complete the required fields: Date.
  3. Fill in anything else that applies: Clock In Time, Clock Out Time, Break Hours, Holiday, Notes.
  4. Make the selections the form asks for: Employee, Status.
  5. Choose Save. The new record appears in the list.
How do I add an attendance regularization in Weaf HR?

Corrections to attendance. When a clock-in is missing or wrong, the employee requests a change, the original and requested times are shown side by side, and a manager decides — so records are corrected with an audit trail rather than quietly edited.

  1. Choose Add Request at the top right. The form opens in a panel.
  2. Complete the required fields: Reason.
  3. Fill in anything else that applies: Employee, Attendance Record, Requested Clock In, Requested Clock Out.
  4. Choose Save. The new record appears in the list.
How do I add a time entry in Weaf HR?

Hours booked against projects, as distinct from attendance. Attendance answers “were they at work?”; time entries answer “what were they working on?”

  1. Choose Add Time Entry at the top right. The form opens in a panel.
  2. Complete the required fields: Date, Hours, Description.
  3. Fill in anything else that applies: Project.
  4. Make the selections the form asks for: Employee.
  5. Choose Save. The new record appears in the list.

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